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Safety / Security Policies & Procedures

STATEMENT
Oregon College of Art and Craft places an individual’s personal safety and security and healthy and safe studio practice foremost in our priorities. The safety and security of the buildings, while important, is secondary. Employees are asked to actively participate in the care of our resources, both human and physical. We take pride in the community atmosphere of our campus, asking employees to continue to foster this atmosphere.

STUDENT SAFETY AND SECURITY POLICY
The College annually updates and publishes a Student Safety and Security Policy, which is distributed to all matriculated students. Students are responsible for reading the policy and following its provisions. Data regarding campus crime statistics is dispensed annually to current and prospective students. Additional copies of the policy are available from the Enrollment Office and Student Lounge.

PURPOSE
The purpose of the Safety and Security Policy and Procedures is twofold. The first purpose is to identify those issues related to safety and security that could affect employees and students of the College; the second purpose is to instruct employees and students in how to respond to specific situations. Safety and security issues are broken into three basic categories: 1) Personal Health and Safety; 2) Security; and 3) Forces of Nature. The policy and procedures for each of these three categories will be reviewed in-depth.

COMMITTEES
In compliance with the State of Oregon, the College has in place a Safety Committee. The purpose of the Safety Committee is to monitor the College’s safety policies and procedures and to recommend changes to the President. All on-campus injuries, whether to employees, students, or campus visitors, are reviewed by the Safety Committee in an attempt to identify the cause of the injury and recommend any necessary corrective action. Employees and students who have health and safety concerns they would like to have the Safety Committee address may do so by contacting the Safety Committee. A complete description of the mission, duties and responsibilities, including the names of the current members of the Safety Committee, is available in the office of the Dean of Academic Affairs.

I. PERSONAL HEALTH AND SAFETY POLICY
At all times, it is the employee and student’s responsibility to conduct themselves in a manner so as not to place anyone around them in a potentially dangerous situation that could result in physical harm to themselves or those nearby. Employees are required to comply with the College’s health and safety procedures. These procedures have been implemented to assure the safety of each and every individual. Failure to follow these procedures may result in disciplinary action.

PROCEDURES
Each building has unique safety procedures specific to the materials and equipment in use. These procedures are posted on studio bulletin boards. The following is a general description of the safety procedures for the College. Please refer to the procedures posted in your particular area for specifics. New employees and students should become acquainted with these procedures. Supervisors and faculty should see that new employees and students read and understand these procedures.

ADMINISTERING INJECTABLE MEDICINES POLICY
The College does not maintain a student health facility, nor is there a registered nurse on staff. Emergency responses for this situation are the same as any other emergency that might occur on campus - call 911 for emergency service. 

The College encourages the individual to make other students, staff, and faculty aware of his or her potential symptoms to help spot signs of pre-emergency conditions or be able to react quickly to a 911 situation. With a Confidentiality Release, the College, via Student Services, will notify the student’s faculty each term on their behalf.

HAZARDOUS MATERIALS
For each hazardous material in use, a Material Safety Data Sheet (MSDS) is provided by the manufacturer/supplier. MSDSs are kept in a binder in or near the area in which they are used. Before using the hazardous material, refer to the MSDS and departmental guidelines for instructions regarding its proper handling and disposal.

EQUIPMENT
All equipment has safety shields/splash guards installed to protect you from moving parts. Shields/guards are to be in place at all times. All equipment should be turned off at the end of each day, unless instructed otherwise. Space heaters should be unplugged at the end of each day. Operating manuals for all equipment are available in the studio and from studio managers and faculty.

PROTECTIVE ATTIRE
Students are required to own and use protective gear appropriate to each studio in which they work, including protective eyewear, ear plugs, aprons, gloves, respirators, masks, etc. Footwear appropriate to the task should be worn; bare feet are not allowed in any studio or classroom. Hair should be pulled back and secured. New students are issued basic protective gear at orientation.

FOOD
Food may be consumed only in designated areas. In the studios, designated areas are clearly posted.

FIRST AID
Each building is equipped with a first-aid kit, placed in a prominent area and clearly identified. First-aid kits should not be kept in a locked cabinet. First-aid kits are restocked periodically by the Maintenance Department. Employees and students should acquaint themselves with the location of the first-aid kits.
Studio Managers and some OCAC staff are certified by the American Red Cross in First Aid and CPR techniques. 

INJURY
In the event you, a fellow student, or campus visitor is injured, the following procedure should be followed: 
1. Determine the extent of the injury
2. If immediate medical attention is required:
a. Call 911, describe the circumstances, and request medical assistance, AND
b. Contact the front desk by dialing 100 or call 503-297-5544 and fill out the injury report after the medical assistance is provided
c. Stabilize the injury, OR
3. If immediate medical attention is not required:
a. Stabilize the injury, AND
b. Contact the front desk and fill out an injury report.
c. Go to the emergency room at the nearest hospital, Providence St. Vincent Medical Center, 9205 SW Barnes Rd.
d. Go to a physician.
4. If you are a witness to the injury, if possible, attempt to make the injured person as comfortable as possible without moving him or her, if the environment is safe. DO NOT leave the injured person alone. If the injured person leaves campus, front desk personnel must be contacted before they leave. Front desk personnel should be told who is leaving, what the injury is, and where they are going. If necessary, the human resources office (for injured staff or faculty) or the Student Services Coordinator (for students) will notify the injured person’s emergency contact.

INJURY REPORTING FORMS
Employees should complete an Injury Report within 24 hours of the injury. If a campus visitor is injured, a witnessing employee should complete the College’s Public Injury Report within 24 hours of the injury. These forms are available at the front desk.

EMERGENCY CONTACT INFORMATION
Students may file contact information with the Registrar for a person to be contacted in the event that the student is injured (or reported missing for more than 24 hours). This information is not used for any other purpose than emergency notification and is kept private.

FIRE EXTINGUISHERS
There are fire extinguishers in every building on campus and each extinguisher is appropriate to the potential type of fire. Employees and students should acquaint themselves with the location of fire extinguishers in their building. Residence Life houses are also equipped with fire extinguishers. Residents should familiarize themselves with the location of their fire extinguisher and must participate in fire safety orientation upon move-in.

Emergency Evacuation Procedures 
Students are expected to comply with the emergency evacuation  procedures for each studio or building as outlined in their studio safety manual, as well as the smoking policy, at all times.

Mandatory evacuation drills will be conducted for the entire campus twice a year. The campus is equipped with an automatic smoke detection system. If a fire occurs, the system will activate and the fire department will be dispatched. An audible alarm will sound throughout the campus. In the event of a fire in the on-campus residences, one of the smoke detectors placed throughout the house will sound an audible alarm and 911 must be contacted; the fire department will not be automatically dispatched.

In the event of a fire alarm, all individuals should:
1. Evacuate the buildings and gather in the Safety Zone as indicated in the campus map. . If this area appears to be dangerous, proceed to the Safety Zone 2 located in the Cornell Farm across the campus. 
2. Do not attempt to remove any personal or College property during the evacuation. 
3. If you are not in immediate personal danger, and as an employee you are in an area with students or the general public, see that these individuals leave the building before you do.
4. Stay in the safety zone until you are directed by Emergency Response Team member to do otherwise. Attempt to organize yourselves according to the building you were in at the time of the alarm.
5. Once in the safety zone, designated staff is responsible to account for evacuees.  
6. DO NOT leave the campus unless instructed to do so by the Emergency Response Team or the Washington County Sheriff, or the Fire Department.  
7. Return to your building only when you have been instructed to do so.

A statistical report of fires on campus is available in the “Safety and Security Addendum” portion of this handbook.

II. SECURITY POLICY
Personal safety and security is foremost in the College’s priorities. If you are placed in a potentially dangerous situation, your safety and those around you is paramount, NOT College property.

PROCEDURES 
In any given situation where you are threatened or College property is at risk, you are the only one able to assess the situation and determine the appropriate action. 
The following procedures are guidelines offered to assist you in determining appropriate action:
1. If you are verbally or physically threatened: 
    a. Retreat to safety
    b. Contact the front desk or maintenance cell phone: 503.528.6620 
    c.. If possible, call 911, describe the circumstances to the Dispatch Center and request immediate assistance
    d. If possible, notify others on campus, particularly if the intruder is heading in the direction of another building
2. If you encounter an intruder in the act of committing a crime, and you are not in immediate physical danger:
    a. Retreat to safety
    b.Dial 911, describe the circumstances to the dispatch center and request immediate assistance
    c. Alert the front desk
    d. If possible, notify others on campus, particularly if the intruder is heading in the direction of another building
3. If you are alone and are in a situation where you believe there is potential danger and would like assistance:
    a. If possible, call 911, describe the circumstances to the Dispatch Center and request immediate assistance
    b. Alert the front desk
    4. Stay in the safety zone until you are directed by Emergency Response Team personnel to do otherwise. Attempt to organize yourselves according to the building you were in at the time of the alarm.
5. Once in the safety zone, designated staff is responsible to account for evacuees.  
    6. DO NOT leave the campus unless instructed to do so by the Emergency Response Team or the Washington County Sheriff, or the Fire Department.  
   7. Return to your building only when you have been instructed to do so.

REPORTING AN INCIDENT
Any and all criminal activity, whether real or suspected, which occurs on campus must be reported to the front desk using a Security Breach Incident Report. This form is available from the front desk. Reports must be submitted within 24 hours of the security breach. If 911 was called and responded, the report should be completed immediately.

INSTITUTIONAL RESPONSE
All Security Breach Incident Reports are reviewed by the President. If the incident warrants, the Safety Committee will convene. If deemed appropriate, employees and students will be notified of any crime via email, memo posting and distribution, or special meeting. If necessary, employees and students will be instructed in appropriate defensive behavior.

REPORTING
Each year the College will publish and distribute to all employees and students a report which documents criminal activity during the past year, and, if data is available, the two previous years. As per federal regulations, only information regarding burglary, robbery, aggravated assault, motor vehicle theft, rape, and murder will be published. This report is also available, on request, to prospective employees and students.

ENFORCEMENT
There is no formal security staff for the College, although the College uses an external security service at the closing of the campus. Each employee is responsible for the enforcement of the College’s security procedures. The College’s campus is private property, and we are within our rights to ask anyone to leave (even someone who has not committed a felonious act). It is within employee duties to question visitors. When assistance is needed, employees should contact maintenance personnel or the Washington County Sheriff’s Department. DO NOT use physical force to assist an unwanted individual from the campus. Maintenance personnel are not trained security guards and should not be expected to act as such. The College is located within the jurisdiction of the Washington County Sheriff’s Office and the College’s administration works with them to assure that both parties understand their respective response procedures.


FACILITIES ACCESS
All campus buildings are kept locked when Open Hours are not in effect. Only employees who have been issued keys by the College may access buildings outside of Open Hours. 
 
Administrative staff on campus outside of their regular work schedule should also alert front desk personnel. Students may not access a building outside Open Hours, except in emergency situations and with an employee escort. Open Hours fluctuate during breaks, between academic semesters, and on holidays. Specific hours are published in the handbook. Deviations from the published hours (generally due to holidays) are posted at various posting sites around the campus.

Students in Ceramics, Metals, and Wood must work with a buddy, or there must be an approved Studio Monitor on duty. After 9:30 p.m. Monday-Thursday and after 5:00 p.m. Friday-Sunday, students in all studios must work with a buddy. Students who fail to follow the buddy system will receive one written reprimand from staff or faculty. Upon the second offense during the same academic semester of the year, studio privileges may be lost for that academic semester.

AFTER DARK
Employees and students are encouraged to accompany one another to the parking lot after dark. 
III. FORCES OF NATURE | INCLEMENT WEATHER
In the event of seriously inclement weather, the following media will be contacted:
TV STATION     TELEPHONE # 
KATU-TV (CH 2)    503-231-4222
KOIN-TV (CH 6)    503-464-0600
KGW-TV (CH 8)    503-226-5000

There will be an updated message on banner feeds of these stations and websites. In addition, the College’s website, answering machine and social media will have an appropriate closure message. In the event of a closure, ALL classes (day and evening) are cancelled. Messages will also be sent directly to individuals who have registered for the OCAC text alert system.  You can opt-in by going to the following web address:  https://forms.ocac.edu/view.php?id=74454.


The President or her designee, in consultation with maintenance, will make final decisions on closure and re-opening. Should it be necessary to close the campus due to hazardous weather conditions, the Community Program Building will remain open for up to one hour until traffic conditions improve. All other buildings will close.

The main parking lot should be cleared as soon as possible. Anyone staying in the Community Program Building should move his or her vehicle to the Community Program Building parking lot on the corner of Leahy and Barnes. The maintenance department will monitor conditions and weather forecast for closures and the re-opening of campus.

FLOOD
For procedures related to campus evacuation in the event of a flood, please refer to the fire procedure. For procedures related to campus closure, please refer to the Inclement Weather Procedure. In the event of a prolonged campus closure, contact your supervisor, faculty member, or listen to the media.

EARTHQUAKE
For procedures related to campus evacuation in the event of an earthquake, please refer to the fire procedure. For procedures related to campus closure, please refer to the Inclement Weather Procedure. In the event of a prolonged campus closure, contact your faculty, or listen to the media.