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FAQs - Faculty and Staff
The Board’s decision to close all degree programs by the end of May 2019 will impact all OCAC staff and faculty members. If you have immediate questions or concerns regarding your specific situation, please contact Molly Schreck at firstname.lastname@example.org or 971.255.4221.
- For salary staff and faculty, final payroll will be processed on your last day of employment.
- You will continue to have access to your employee portal thru PRISM after the closure. Copies of pay stubs may be accessed here.
- Instructions for login will also be emailed to all employees.
- 2019 W-2s will be mailed to the home address on file with Xenium prior to the 2020 deadline. You can download your W-2s from PRISM under “Payroll – W-2 Reprint”
- If you move in 2019, please update your address in PRISM.
Medical & Dental Insurance
- Medical and Dental insurance coverage will cease on the last day of the month of your regular employment.
- End of employment is considered a qualifying event.
- For example, if your last day of regular employment is June 28, 2019, your medical and dental insurance coverage will cease on June 30, 2019.
- Those employees who terminate in May, June or July will have the option to continue coverage through COBRA.
- If you self-select to enroll in COBRA benefits during any time during the time period of June or July, your next qualifying event to enroll in insurance of your choosing will be at when the active plans ceases on August 31, 2019.
- The end of the active plan on August 31, 2019 is considered a new qualifying event.
- Additional insurance resources may include the following options:
- Once you are no longer benefits eligible, you are required to submit all past claims to the Nonstop Wellness office within 60 days of your last day of coverage.
- Your Nonstop Visa card will be cancelled on your last day of coverage.
- Please visit Non-Stop Wellness for a claim submission form and more details.
- You may apply for unemployment benefits during the time in which you search for a new position. The Oregon Unemployment Insurance Program can be accessed online here.
- To get started, locate the “UI Help Center” header, select “How to File” or download the ‘Claimant Handbook’.
- You can submit claims under the Online Claim System under the “My UI Claim” header after your initial claim has been accepted and your identification has been verified.
- All information will be provided to OCAC to respond with necessary employment information and claims will be adjudicated by the State of Oregon.
- UNUM Life Insurance plan offers employees to convert up to a maximum of $10,000 of life insurance if the employee has been on the group plan for minimum of (5) years.
- Should you be interested in converting your coverage please contact HR prior to your last day of employment for an application and rate table. Completed applications will be sent to UNUM at the address noted on the application.
403(b) Retirement Plan
- TIAA-CREF 403(b) annuity contracts will continue as individual contracts directly through TIAA-CREF.
- Log in to TIAA-CREF and update your contact information to receive future communications regarding your plan.
- Contact: 1-800-842-2252
- Employment records from the course of your employment with OCAC will be retained until the appropriate destruction date.
- For verifications of employment after August 31, 2019.
- Contact Xenium: 503-612-2024
Employee Assistance Program
- Employees have access to the following services through Cascade Centers until August 31, 2019:
- Individual Counseling
- Financial Consultations
- Job Seeking Services
- Free Webinars and other resources
- Contact: 1-800-433-2320
Is the OCAC library open?
Yes! We are open through the end of the semester, May 17. Library hours are 9AM - 5PM, Monday through Friday.
Can I still check out OCAC books?
Yes! Beginning April 19, all OCAC library items will have a due date of May 10, to ensure they are returned by the end of the semester.
Can I still borrow items through interlibrary loans?
Yes! As long as there’s still time to receive an item at OCAC, you can continue to use the WCCLS interlibrary loan service.
When are my library items due back?
Everything must be returned by May 10, 2019 and OCAC community members will be billed for items not returned. View your library account online with your library barcode number and password to see what you have checked out. You can use the convenient book drop located outside of the library to return items any time.
What will happen to my WCCLS library card?
On May 20, all OCAC student and faculty library cards will automatically change to be registered at the nearby Cedar Mill Library. Cards will also be updated to be “limited borrower,” meaning you can still check out up to 5 items at a time at any WCCLS library, ILL services will cease, and library items will start accruing fines. Your card will expire on November 20, 2019. If you would like to check out more items or extend your library expiration date, please visit any WCCLS library with ID and proof of current address. To verify your identlty anything current with your name and photo is ideal- a driver's license, school ID, work badge, passport, or military ID for example. To verify your address a driver's license, recent bill or utility statement or rental agreement will suffice.
What can I do with a WCCLS library card?
Use your library card to download e-books and audiobooks and stream movies, or visit a WCCLS library for access to over 1 million other items, including things like crockpots and board games.
Where are WCCLS libraries located?
View map, contact information, and hours
What if I have questions about my library account?
Stop by the OCAC library during open hours to talk with Dan Kelley, Director of Library Services, email him or call 971-255-4135. If the OCAC library is not open, please contact a WCCLS library with questions.
What will happen to OCAC library items?
OCAC is finding new homes for our library collection, including Pacific Northwest College of Art (PNCA), Washington County Cooperative Library Services (WCCLS), and other non-profit cultural institutions who will care for and make the collections accessible.
What is happening to the the collection of OCAC thesis?
PNCA is excited to care for the OCAC thesis collection and make them available to future art students, practitioners and researchers.
What will happen to the library’s digital repositories?
Our librarian Dan Kelley is working with ARTSTOR to ensure that our digital image collections are accessible to a wide audience.
Technology Systems Information
How long will the college’s technology systems be accessible?
Academic and non-academic technology systems will be accessible until your last day of employment.
How can I download data from my OCAC Google Account?
Google has a tool called Takeout that enables you to download all of your data. Please view this help article, and then log into your OCAC Google Account and visit: takeout.google.com.
Note that information in Team Drives will not be downloaded during this process; you will need to download those files individually.
If you have your own personal Google Account, you can Transfer Your Content here: https://takeout.google.com/transfer. (Note: This process does not transfer everything; it’s mainly used for email and Google docs. Visit this FAQ for more info.)
Can I set up email forwarding? For how long?
After your final day, we will not be able to forward email from OCAC addresses. After we disable our email system, individuals emailing @ocac.edu addresses will receive a bounce back message indicating that the email address does not exist. Please update your contacts with a new email address.
If you have questions not answered here, please reach out to Chris Perisho at email@example.com.
Important Note: For the most accurate, up-to-date information about the closure, please see ocac.edu and your OCAC email account, where we will be sending pertinent communication